Apply as a Retailer

We are in the process of planning this year’s Festival to be held on Saturday the 11th and Sunday 12th of June.

In order that we may involve the community as widely as possible, we are keen to give local retailers the opportunity to take part in, or contribute to the Festival.

Retailers will be expected to declare their takings on each day, donating 20% of takings as a contribution to significant running costs of Festival. A non-returnable deposit is required of £55.00 for one day and £85.00 for two days.

Retailers can complete an online application below.

A: Contact

Retailer name:

Mobile No.:

Address:

Postcode:

Email:

If you have participated in previous Festivals, please indicate which years, and under what business name:
 2008 2009 2010
Name:

B: Nature of your participation

Please briefly describe your product/the nature of your intended participation in the festival.

C: Festival Hours

Saturday 11th June: 8:00–17:00, Sunday 12th June: 11:00–17:00. (Hours subject to change).

D: Site Information

Cheylesmore Community Association (CCA) will assign a suitable location according to our needs and requirements within the park. A very limited number of tables are available.

E: Facility Requirements

The generator on site is limited. All equipment must be PAT tested and safe. Running water is not supplied. All equipment and extension cords are the responsibility of the charity. If you require the use of the generator for your facilities, please indicate the details below:

Item:
Voltage:
Amps:

F: Fee Structure

I. To confirm your application all retailers must supply a non-refundable deposit of £55 for one day or £85 for two days payable to ‘Cheylesmore Community Association Ltd’ or see ‘H’ for bank details.

II. To cover costs of the event, 20% of all sales must be made payable to the ‘Cheylesmore Community Association Ltd’ and paid towards the end of each day.

III. Where possible all takings should be declared via documented stock breakdowns.

G: Agreement

1. The retailer agrees to display his/her works according to Cheylesmore Festivals aims and objectives.

The aim of Cheylesmore Festival each year is to build a greater community spirit by providing an event with activities where individuals in the Community can gather and also provide a showcase for local community groups. The festival provides entertainment, refreshments, stalls and community resources for everybody in the area, encouraging involvement from local schools, youth groups, outreach organisations and musicians.

2. A contracted space must not be sublet without the approval and permission of Cheylesmore Community Association (CCA), and in writing on this contract.

3. All retailers agree to abide by the rules and regulations as set down by CCA including the following:
a. No annoyance of spectators or other participants.
b. No electronic amplification from a booth or table will be permitted without permission.
c. Be responsible for the removal of litter or cost of removal of litter caused by own pamphlets/merchandise.
d. Retailers must exhibit within contracted space.
e. Tents and structures must meet building codes and fire regulations.
f. Retailers must comply with health and fire regulations.
g. Retailers must provide all electrical cords and extension cords. Electrical outlets will be provided, where applicable, to each vendor who has prepaid.

4. All cashiers/sales persons are the responsibility of the retailer.

5. The retailer hereby releases and discharges CCA and its volunteers from any claim or demand for any loss, damage, injury or liability arising from the operation and display of the exhibit and concessions. The retailer
further agrees to indemnify the CCA its volunteers from any such claim or demand.

6. All goods must be removed by the date and time determined as indicated in the exhibitor registration package. Time is of the essence herein.

7. “On Site” rules relating to health, safety and fire must be immediately adhered to.

8. Make your certified cheque payable to: Cheylesmore Community Association Ltd. No post-dated cheques.

9. All payment by Direct Bank Transfer where possible. (See details)*

10. No deposits will be refunded.

H: Bank Details

Sort Code: 30-92-33 Account Name: Cheylesmore Community Association Ltd
Account No: 49281968 Festival Bank Ref No: CCA4807

I: Contact Address

Cheylesmore Festival, Cheylesmore Community Centre, Cheylesmore, Coventry, West Midlands, CV3 5JX or follow the links online.

J: Exemption and Force Majeure

In consideration of this agreement, the retailer agrees and accepts that any loss, damage, injury or expense caused to goods or persons related to the retailer as a result of participation in the aforementioned event will not result in the liability of CCA, as subject to the Unfair Contract Terms Act 1977. This exemption of liability applies prior to, during, and after the dates of Saturday June 11th and Sunday June 12th 2011. This clause similarly apples in the unforeseen event of force majeure.

 I have also read and agree to the terms and conditions herein and hereby agree to abide by the rules of the Cheylesmore Festival. I understand that any violation of this contract is subject to damages and costs, and removal from the Festival.

Enter name here:

Please attach as PDF files:
A proof of insurance applicable to your business
A home address bill dated within the last three months.